Does life have you spread a little thin? This package is designed for the client that needs help pre-planning as well as day of coordination.
SWVA events will be there to:
- Initial planning meeting (up to 1 hour).
- Assist in venue search and selection and contract negotiations.
- Take part in a venue walk through to consult with the client on floor plans, set up, and timeline.
- Planning meetings (via conference call or in-person) with couple on a bi-monthly basis.
- Review all vendor and venue contracts.
- Supply a detailed event timeline to be filled out two months prior.
- Review all vendor and venue contracts.
- Introduction to your selected vendor as your wedding coordinator/planner and serve as their initial point of contact for any questions or situations requiring answers or action.
- Attendance at final details meeting with catering manager, venue manager, and decorator(s) regarding floor plans and set up.
- Rehearsal Coordination.
- Assisting with dinner reservations or catering details.
- Up to two hours of on-site rehearsal coordination. (Processional, recessional, Cues, and wedding party placement).
- Day-Of Coordination. Coordinator(s) stay through entire event.
- Organizing client volunteers with room set-up and breakdown. *
- Set up of paper items, i.e., programs, menus, and party favors.
- Oversee and assist all vendors during load in and load out.
- Distribute all pin boutonnieres, corsages, and bouquets.
- Choreograph the ceremony processional/recessional & ceremony musicians.
- Direct reception introductions, toasts, dances, cake cutting, and grand exit, ensuring comfortable and efficient event timing and flow.
- Manage final payments or gratuities to vendors, etc.
- Assist in transporting wedding gifts to family vehicles.
*The client must provide dependable workers to assist in both the set-up and breakdown.
Please contact us for pricing information.